Charity Bazaar Photos

Treasure Hunt Proposal

Charity Wing, Law Society
HELP University College

Objectives:

* To raise funds for the charity wing to support the 5 children we have adopted in the orphanage. These funds being needed for grocery shopping, purchasing of school books and attire and group outings.

* An opportunity for students to interact and practice team work.

Details:

Date : 28/11/06
Start time : 4.30pm
End time: 7.30pm
Entry fee : RM2 per person
Venue : Wisma Help

Who can play?

Everyone!

* Posters will be put up to advertise the event.
* Enrollment forms will be made available on the 7th floor of Wisma Help.
* Class announcements will be made to law students by their class representatives.

How to play?

i. Students will be divided into groups of 4
ii. Each group will be provided with a sheet of paper containing 20 cryptic clues at 8am (28/11) of which the answers to be submitted by 12noon (29/11).
iii. Late submissions of answers will not be accepted.
iv. Those with the most correct answers will win a prize (gift vouchers). 3 groups will be eligible to win 1st, 2nd and 3rd place.

Who will manage the event?

Ms Trishelea and Ms Su Enn will be the chief organizers of this event.
They will be in charge of the preparation of clues and posters for advertising purposes.
The rest of the executive members of the charity wing will help in the checking of answers submitted by the groups.
A notice containing the names of the winners of the treasure hunt will be put up on the 30/11/06 on the 7th floor, Wisma Help.

Budget (tentative) :

Initial Cost : -
(will be getting sponsors to give clothing vouchers. If unable to get, cost at RM50)
Expected profit :
200 students x RM2 = RM400

Prepared by :

_____________
(QUAH SU ENN)
Treasurer,
Charity Wing



________________
(SHIVREENA SIDHU)
President,
Charity Wing.



______________
(MICHELLE G LEE)
President,
Law Society



______________________
(MS VIJAYA SUBRAMANIAM)
Head of Charity Wing


Approved by :




___________
(MS NALINA)
Head of Law Society



_____________
(MS VASANTHA)
Head of Department

Law Society – Charity Wing’s Monthly Calendar

November 2006- Mini Concert

It is proposed that the Year 1-July intake students come up with tresure Hunta play themed; "Social taboo & neglected victims of crime". Besides that, the July intake students are planning to come up with a Battle-of-Bands competition.

December 2006 – Grocery/stationary Shopping with the boys

As the boys from the shelter home will be on school break during December, we are planning to take them to a nearby hyper mart to do their shopping. We are also planning to get the hyper mart staffs to organize a few games for the boys.


January 2007 - "rent-a-lunch-date"

Contrary to the "slave auction” that we have been having, we would propose to have a "rent-a-lunch-date" event. Students at large can nominate individuals who they think would be suitable to be taken out for lunch. Once names are compiled, a gathering would be held where students would be able to rent their 'date' from the list of nominees.

February 2007 - 'Spread the Love Carnival'

The events of this carnival haven’t been thoroughly ironed out yet, nevertheless, roughly since it would be Valentines month we would propose to bring the boys from the shelter to our University and have a carnival where the Law Dept. Students would be able to mingle around with the boys.

March 2007 - HELP 21st Birthday Bash

At this event, we propose to set up a stall which would sell

i. handicraft cards made by the boys from the shelter
ii. accessories
iii. henna body art design
iv. flowers

Minutes of the Executive Committee Meeting

Charity wing - Law society
Minutes of the Executive Committee Meeting



Date : 17th October, 2006
Time : 4.30 p.m.
Venue: Meeting Room, Department of Law

Present:
Ms. Vijaya Subramaiam (VS) Staff Advisor
Ms. Shivreena Sidhu (SS) Chairperson
Ms. Trishelea Sandosam (TS) Deputy Chairperson
Ms. Ms. Lee Yi Ling (LL) Deputy Chairperson
Ms. Quah Su Enn (QS) Treasurer
Mr. Shahriz Nordin (SN) Vice President -
Law Society
Mr. Alfred (AL) Executive member
Mr. Lavin Vignesh (LV) Executive member
Mr. Albert Andrew (AA) Executive member
Mr. Vishal Kumar (VK) Executive member

Absent with apologies: Ms. Siti Zaharah Zahid (SZ) Secretary
Ms. Hafizah
Mr. Kevin Anthony (KA)

Matters Discussed:

· Ms. VS thanked and appreciated the committee members for their tireless work to make the charity Bazaar a grand success.
Ms. VS also asked the committee to thank everyone who contributed to the happening.
Ms. VS asked the committee to take necessary steps to hang the Charity Bazaar Banner and AL agreed to be responsible for the task and promised to execute it by this Wednesday.

Post Mortem Report on Charity Bazaar.

What worked?
* We hit our target of RM 2000;

* There were great support from the students and lecturers from all the departments
in WISMA HELP.

* Food sales were smashing, customers loved the items and in fact we couldn’t meet up with the demands

* Book sales were good but quite a no of books were remained unsold, AL agreed to arrange for the sale of those books to second hand book store.

What didn’t work?

* The duty roster was not handled properly;

* there were times when no one was present during their duty time,

* There was no proper back up plan.

* Insufficient time for planning & preparations

Charity Activities

The committee unanimously decided to adopt Agathian Shelter, No. 17, Jalan Pengas 8/8, Seksyen 8, Petaling Jaya 46050 for their charity activities for the year. Ms. VS & SS will contact the persons in charge of the home to get details of their needs.

Proposed Plan:

Orphanage Visit: Agathian Shelter
Purpose: to spend quality time with the children by getting them excited about their lives and by assisting them in their curricular activities.

* It is decided that a team of 5-8 volunteers will every fortnightly and the duty roster for the
visit to be finalized by 3rd November 06.

* AL in charge of preparing Level 2 volunteers list;

* TS & SN are in charge of preparing Level 1 (July) volunteers list;

* SS & SZ are in charge of preparing Level 1 (Sep).

* The committee decided to start the visit by 4th November 06.

* The volunteers will be with the children between 9.30am and 12.30 during each visit.

Budget plan: Ms. VS informed the committee about the e-mail received from the home containing a detailed list of groceries needed by the home which may cost approximately RM.300.00 per month. Ms. VS also informed that the home is looking for sponsor to meet out 24 children’s educational expenses (school fees, books and stationeries) for year 2007. Ms. VS & SS agreed to visit the home by this week and get all the necessary information with regard to the children’s profiles and school details.

After a series of discussions & debates, the committee decided to take care of 5 kids’ educational expenses for this year. The committee also decided to pay the school fees directly to the school instead of giving it to the care taker of the home. Regarding the groceries, the committee decided to launch a campaign for grocery donation by HELPIANS by putting up posters and sending e-mails to lecturers & students. One or two members would be designated every month on rotation for collecting the groceries.

Meeting with Charity Wing Members: It is decided by the committee that a general body meeting should be organised in order to get all charity wing members closer and to appreciate their efforts to make the Charity Bazaar a great event.

Time and Date: 4.30 pm -5.00pm , Wednesday 28th of October.
Venue : Wisma Help, 7.19
Agenda :
§ Opening speech by Ms. VS.
§ Power point presentation by SS
§ Ice breaking session organised by AL

Blog: Ms. VS expressed her displeasure towards the inactive blog. She informed the committee that it is very important for all the members of the wing as well as members of Law Society to get to know about the activities of the wing and give their feed back & suggestions to improve. Ms. VS said that it can easily be made possible by posting the minutes of all meetings on the blog and maintaining it properly.

Proposal for November month fund raising activity

A Mini Concert: SS proposed to conduct a mini concert on 23rd November, Thursday Night and the committee approved to the idea and came out with the following.

Plans:
Target audience: 150 people
Ticket price : RM 5
Proposed activity in Mini Concert:
i. A Play to remember by level 1 Sep group
ii. Battle of the Bands by level 1 July group
iii. Performance by home children.

Duty roster:

· Preparing and organizing the play by SS.
· Preparing and organizing the band by TS
· Event promotion by VK, AA & LV
· Booking venue & advertisement AL.

With this the meeting ended at 6.20 pm.

Prepared by



………………………
(Alfred)


Verified by



……………………….
(Shivreena Sidhu- chairperson)



…………………………
(Ms. Vijaya Subramaniam)

Charity Bazaar Sale Report

Law Department
HELP University College

Items sold included:
i. Books
ii. Magazines
iii. Food
iv. Drinks
v. Roses
vi. Handicrafts by the Kajang prison inmates of the female wing



Monday (9/10/06)
Total sales : RM 700.80
Costs incurred: (RM 163.80)

Tuesday (10/10/06)
Total sales : RM 533.00

Wednesday (11/10/06)
Total sales : RM 558.00

Thursday (12/10/06)
Total sales : RM 243.00

Friday (13/10/06)
Total sales : RM 507.00

Net Profit
RM 2378.00




__________
Prepared by,
Quah Su Enn

Charity Bazaar Proposal

CHARITY BAZAAR – REACH OUT & MAKE THE DIFFERENCE
*A BAZAAR HELD BY THE CHARITY WING OF THE HELP UNIVERSITY COLLEGE LAW SOCIETY


OBJECTIVES:

1. to raise funds for an orphanage home (that we are about to adopt)
2. to inculcate the value of giving and sharing amongst members of the Charity
Wing(1st focus group) & members of the Law Society at large.
3. to expose members to a minor business event
4. to bond the Charity Wing members with a common cause – since the Charity Bazaar is the 1st event on the calendar.


DETAILS:

Venue: Wisma HELP, Ground Floor
Time: 10am – 2pm from the 9th Oct to the 13th Oct 2006
Customers: Everyone!


WHAT IS THERE TO BUY?

1. 2nd hand books & magazines
-to be collected from various students of every department.
-3 boxes for collection would be placed at DSA level 5
-books & magazines would be then assessed for pricing and sold at the bazaar

Captain: Mr Lavin

2. Cakes & Muffins
- cakes & muffins would be donated by volunteers (students & sponsors)
- cakes & muffins would be packed n sold at suitable prices

Captain: Ms. Trishelea

3. Dedication of Flowers & Chocolates
- fresh flowers are to be donated everyday and then sold as dedications with a message(tentative)
- various types of chocolates to be bought at cost price and sold as dedications with special wrappings

Captains: Ms. Zaharah & Ms. Kelly Chen

4. Fresh Fruits!
-fresh fruits would be donated by volunteers
-fruits would be later on sold from an icebox placed at the stalls
-fruits would be packed in small plastic bags

Captains: Ms. Shivreena & Ms. Lee Yi Ling

5. Finger food
-to be donated by volunteers
-will be packed and sold at the bazaar

Captain: Ms. Quah Su Enn

6. Handicraft items from the Kajang Prison (to be prebooked)
-Albert and team would be heading to the prison to collect samples of items to be sold
-samples would be displayed at the stalls with an order form
-items would then be delivered in a weeks time

Captain: Mr. Albert

MAN-HANDLING OF THE STALLS:

-music would be played to attract people
-4 tables would be arranged with table cloth
-decoration
-banner
-duty roster
-collection of funds at the end of the day

Captain: Mr. Alfred Chong & Mr. Vishal & Ms. Natasha


BUDGET (tentative) :

Initial cost: RM200 (plastic bags, chocolate wrapper, decorative paper, fruit sticks)

Expected Profit: RM750 (excluding profit from the handicraft items)



~~ posters would be put up by 04/10/06
~~personal announcements by members would be made to each class to promote the bazaar



Prepared by,


…………………………..
(SITI ZAHARAH)
Secretary
Charity Wing


…………………………………….
(SHIVREENA SIDHU)
Chairperson,
Charity Wing – Law Society.



Approved by,

………………………………………………….
(MS. VIJAYA SUBRAMANIAM)
Head,
Charity Wing – Law Society.


…………………………………………………
(MS NALINA)
Head,
Law Society.


…………………………………………………
(MS VASANTHA)
Head of Department.

Agathians Shelter

The setting of the shelter:

It is a single story terrace home located at Petaling Jaya with 3 rooms, 1 bathroom, 1 toilet, kitchen and a living room. The home houses a total of 27 boy aged between 3 years and 16 years old. These boys are orphans, abandoned children, children with single parent who is unable to fend for them and from broken.
families
The basic idea in setting up this home was to provide a healthy environment for these boys to grow up in. ‘Agathians’ were initially a group of people who were attempting to rescue a handful of children from an illegal orphanage. At this orphanage, the caretaker subjected the children to physical, mental and emotional abuse. He was using the children to generate income illegally (child labour). The situation for the children became so unbearable that the police force had to be roped in to seal the orphanage. But unfortunately the caretaker had absconded by that time and escaped from the clutches of the officers of Law Enforcement.

The ‘Agathians’ then took over. After much deliberation with the Welfare Department about the plight of these children, registration process with the Registrar of Societies began. In August 2003 the shelter was set up. At that time the main purpose of the shelter was to provide the basic necessities – accommodation, food and clothing – for the children.

Currently apart from providing the basic necessities the boys at the shelter are also sent to nearby schools for primary and secondary education. Besides that, the boys at the shelter are brought up with important values such as discipline, honesty, cleanliness, manners and respect. It is crucial that the boys pick up these values while being at the shelter as they come from backgrounds where these values were trivial or never existed.

The boys’ mental health is also being attended to. They are ‘treated’ for past traumatic experience, counseled to get through their previous pain, anger and hurt. The shelter also provides medical care for the boys. Regular health checkups and supplements are provided to the boys to overcome malnutrition.

After being established for 3 years, the Agathians Shelter is now making appeals to the public for help. They are in need of more resources to enrich the lives of these growing human capitals of the society. There is a dire need to have a permanent house to root the organization.

Law Society-Charity Wing’s proposal:

• In aid of the building fund for the Agathians Shelters new home we would like to have a donation box set up to collect funds from HELP University College students and staff. We are aiming to raise as much funds as we can as the shelter is in need of RM210, 000.00 to demolish a 50 year old house in order to rebuild a double-storey house. All cheques are to be made payable to AGATHIANS SHELTER and all donations would be issued a tax exempt receipt.

• We have proposed to help the home with their monthly grocery needs to feed the children by launching grocery donation campaign among HELP students and lecturers. Our plan is to put up posters with a list of groceries needed by the home and the details of persons in-charge for collection of the groceries every month. The donors would be expected to hand in their donations in the last week of every month to the designated persons.

We have also decided to adopt 5 boys from the shelter namely Devan (7), Dhilip Kumar (8), Haran (8), Kesava (9) and Hari (9). We are planning to fund their schooling expenses for year 2007 and also hope that the committee that takes over for the next term follows through with the boys until they complete primary school at least. Besides that we are also planning on providing all the 24 school going boys with their stationary for next year. It is estimated to cost us about RM400. In total, we would require RM1975 from the Law Society for the boys schooling expenses for year 2007.

• Fortnightly, we are planning for 7-8 Charity Wing members to go to the shelter and spend time with the boys. The activities at the shelter would be very flexible depending on the group members who are there. Basically, these visits are to ensure that the members build a rapport with the boys and the boys are exposed to English Language via the communication amongst our members and the boys. These visits would also help the boys to acquire the necessary life skills. Our visits would be on Saturdays from 9am to 12pm since the boys are free then. The members would go on a rotation basis so that every member gets a chance to be involved. The members would be given address of the home so that they can get there on their own or carpool from our campus. Once a month we would also like to take the boys out for a field trip. Transportation for these field trips would either be arranged by the members itself or for certain trips we would want to rent the HELP bus. Expenses that would incur for these field trips would either be sponsored or claimed from the Law Society.

• Monthly, we would have fund raising events for the Agathians Shelter. Where necessary, these events would include the boys from the shelter.
(Monthly calendar attached)

Also attached, are some pictures of the boys at the Agathians Shelter.

Our charity wing vision is to see the children adopted by us growing into great humans with all necessary intellectual capitals. Our mission is to see our vision happening through continuous support of all the members and the lecturers in-charge of law society in executing our action plans.

Prepared by,

…………………………………….
(SHIVREENA SIDHU)
Chairperson,
Charity Wing – Law Society.


………………………………………………….
(MS. VIJAYA SUBRAMANIAM)
Head,
Charity Wing – Law Society.


Approved by,


………………………………………..
(MICHELLE G LEE)
President,
Law Society.


…………………………………………………
(MS NALINA)
Head,
Law Society.


…………………………………………………
(MS VASANTHA)
Head of Department.

Action Plans

Proposals for fund raising events /activities:
(To be held monthly)

Ø Food carnivals
Ø Handicraft exhibitions
Ø Conducting concerts (students & celebrities)
Ø Game secessions
Ø Auction ‘rent-a-lunch-date’ (lecturers and students)
Ø Raffle (to win food/movie vouchers)

Proposals for charity activities:
(To be done fortnightly)

Ø Tuitions for children in orphanage
Ø Fun/game secessions for the special children
Ø Movie trips for the children.
Ø Field trips for the children.
Ø Conducting concerts for old folks
Ø Picnic lunch with old folks.

Our Mission

• 
  To identify an orphanage home having not more than 25 children, that is in dire need of support and to render our unperturbed assistance.
• 
  To identify an old folk home having not more than 25 people and to spend our quality time with them.

• To identify a special children school and to give them the most memorable experience thro’ specially designed activities

Our Vision

• 
  To help the discarded, exploited and orphaned children to realize their God-given potential and to develop all the vital skills to move from abject poverty to abundant living.
• 
  To help the discarded, exploited and orphaned old folks to see glimpses of happiness and to lead their life with hopes and peace.
• 
  To help the special children to tackle the world with confidence and determination and to take them to the heights of their life.

The Objectives Of Charity Wing

Ÿ To expose the Department of Law students to the adversities of the underprivileged
Ÿ To promote empathy, to instill humility and a sense of gratefulness amongst students
Ÿ To provide the grounds to better the lives of the unfortunates
Ÿ To strengthen the bonds within the Law Society family through a good cause